Do You Know...
- How many cups of coffee are in a gallon?
- How far in advance a hotel needs a rooming list?
- Which destinations have non-stop flights?
- How far out you can cancel a meeting and incur no costs?
Probably not. Nor should you need to. But we do know the answers to these and a thousand and one similar questions that will affect the quality of your meeting.
Planning
It all starts with laying down a good plan. A successful event is the culmination of thorough and methodical planning before hand. Checklists we have developed over the years provide a solid template on which to construct your plan.
We'll encourage you to start early and will help you identify key people in your organization to participate in the planning process.
Negotiations and Contracts
Knowing what is negotiable is important. Every piece of a meeting has negotiable components. Our years in the industry have taught us what is ethical and what is not. We know how far to take the negotiations. We have been trained in making sure our contracts cover every aspect of the event. It’s your signature, but we will review the fine print and point out areas where you might have risk. We want to save you money and give you more value to your meetings.
Online Registrations
We are licensed with online registration software to give you a creative and easy tool to register your attendees for each of your events and meetings. Let us design and manage registration for you, and in return, we can give you real-time, online reports. From attendee list to how many people have signed up for a session or for golf or how many attendees have not paid --- our software can streamline all of your meeting needs.
Meeting Management
From finding the right destination and property to being onsite to make sure every detail is covered. We will be there for you from start to finish.
Our organizational skills will make sure that you do not let anything fall through the cracks. We want to be an extension of your company and will look after your best interest.
After the Meeting
When the meeting is over, the work is not. Reynolds Meeting & Event Management provides extensive after meeting follow-up. From making sure everything is shipped back to your office, to making sure every attendee is on a flight back to their home, to sending thank you notes on your behalf to all the vendors and reconciling all the bills.
Sometimes it takes months to wrap up a meeting. In addition, we provide every customer with actual expenditure reports, meeting surveys and meeting history reports. Our job is not done until we can earn your business again.